The Strategist

Seven tips on using flipcharts

06/26/2020 - 07:40

In the age of high-tech computer presentations, a flipchart is still the most effective tool for this purpose. How to use it correctly?

The five most obvious benefits of using a flipchart in a meeting are:

1. Activation of the collective thinking of a group. By writing down on the flipchart everything that happens during the discussion, you extract the wisdom, that is, the knowledge and experience that you rely on in the discussion that follows.

2. Preservation and public access to important information.

3. Providing participants with an information base to which the group can turn at any time and use in their work.

4. Immediately provide positive feedback to members of the group. Recording the ideas, comments and suggestions of the meeting participants allows them to understand that they are heard and understood and that they are treated with respect.

5. Creation of a kind of protocol that can be transmitted for combining data, copying and further dissemination among all who are interested in this information.

Tips for using flipcharts

A few of the ideas below will help you use flipcharts correctly as an important tool in every group discussion.

- Write in block letters. Use uppercase and lowercase. Write fast without delaying the work of the group.

- Write what people say. Do not change their wording without permission of the speaker.

- Attract two scribers. Recording on a flipchart is a difficult and important task. Distribute it between the two participants in the meeting and regularly change them, especially if the meeting lasts a long time and you have to record a lot.

- Leave all entries in the field of view of the participants. After a flipchart page is completely covered, tear it off and attach it to the wall. If you simply turn the page, then the information will fall out of the field of view of people, and, therefore, out of their attention; therefore, such information will become useless.

- Summarize complex ideas. Encourage people to summarize their ideas and write reviews.

- Assign non-communicative or indifferent group members to the role of scribe to engage them in the group process.

Based on “Mining Group Gold. How to Cash in on the Collaborative Brain Power of a Team for Innovation and Results”

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